Academic Services FAQ’s

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train image 7 General Records FAQs
train image 7 Academic Records FAQs
train image 7 Transcript FAQs
train image 7 Certificates FAQs
train image 7 Diplomas & Graduation FAQs
train image 7 Degree Audit FAQs
train image 7 Residency FAQs
train image 7 Veteran Affairs FAQs
train image 7 Grade Reporting FAQs

General Records FAQs

My name is wrong/misspelled on my ConnectCarolina account. How can I fix it?

Any change to a student’s full legal name – whether spelling, capitalization, middle name/initial, accent mark, or suffix – can only be made by the Registrar’s Office.

Important: Students should bring a federal- or state-issued photo ID with their correct full legal name to our office for processing.

How can I get my immunization records?

Contact Student Health Services, Medical Records Department, by phone at (919) 966-6558 or via the Student Health Services website.

How may I change my directory phone number and address info?

In your Student Center click the “Home” link located at the top in the blue Welcome bar. The “Update Personal Information” link will be on the left hand side under General Links. Make any phone number or address updates in the appropriate sections and be sure to Save.

As a student, I would like to make my address private. How?

Students who wish to restrict address information in the online and campus directories can make these changes on the “Update Personal Information” page. In your Student Center, click the “Home” link located at the top in the blue Welcome bar. The “Update Personal Information” link will be on the left hand side under General Links. You can indicate your preferences here on which pieces of directory information you want to restrict by checking or un-checking the “Public” box.

Students can make preferences here on which pieces of the directory information they are requesting to restrict.

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Academic Records FAQs

What is my class rank?

A student’s class rank can be obtained in person from the Registrar’s Office, or requested by a signature-bearing fax.

I am a Graduate student and there is no GPA on my record-why?

Graduate grades of H, P, and L should not be interpreted as equivalent to undergraduate grades of A, B, and C, therefore, they do not calculate a GPA.

How do I change my major/minor?

Students make changes to their programs through their academic Dean’s Office.

How can I confirm my minor is on my record?

Contact the academic advising unit of your program(s).

How do I change my major listing in the directory?

The major information is drawn from the student information system database.

If you believe the wrong major is showing for your record, contact your academic dean’s office immediately. It may be that you are not in the correct major or have yet to be admitted into the major you requested.

I would like to obtain the historical records of a long-dead relative. How may I do this?

A request for a transcript should be submitted with as much information as possible provided to aide our search for the record.

See the Request a Transcript link for more information. Keep in mind that our records only go as far back as 1903, and before 1968 are not computerized.

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Transcripts FAQs

How can I request a transcript?

Current Students – Please see http://registrar.unc.edu/academic-services/transcripts-certifications/order-a-transcript/how-to-order-an-official-transcript/ordering-an-official-transcript-for-current-students/ for information on how current students can order official transcripts and access unofficial transcripts.

Alumni and Former Students – Please see http://registrar.unc.edu/academic-services/transcripts-certifications/order-a-transcript/how-to-order-an-official-transcript/ordering-an-official-transcript-for-alumni-and-former-students/ for information on how alumni/former students can do the same.

How much does a transcript cost?

The fee for an electronic PDF transcript is $9.20 and the fee for a paper mailed official transcript is $10.05.

The chart below lists our official transcript fees:

Transcript Type Transcript Fee Processing Fee * Paper Shipping Fee * FedEx      Fee Total Transcript Cost
Official Electronic PDF Transcript $7.00 $2.20 N/A N/A $9.20
Hold for Pick-Up Official Paper Transcript $7.00 $2.20 N/A N/A $9.20
On-Campus Box Paper Transcript (from approved list for purposes of admissions/scholarships) $.0.00 $2.20 $1.75 N/A $3.75
Official Paper Transcript Sent 1st Class Mail $7.00 $2.20 $1.75 N/A $10.95
Official Paper Transcript Sent FedEx to Main 48 States $7.00 $2.20 $1.75 $18.00 $28.95
Official Paper Transcript Sent FedEx to Alaska/Hawaii $7.00 $2.20 $1.75 $21.00 $31.95
Official Paper Transcript Sent FedEx Internationally (including Canada/Mexico) $7.00 $2.20 $1.75 $41.00 $51.95

* Processing fees and paper shipping fees go to Credentials, Inc.

Payment information is submitted through the online request. Charges are not applied to the credit card until the transcript is processed.

How long will it take for my transcript request to be processed?

Transcript orders may take, on average, one to three business days.

If this is your first request for a transcript since we transitioned to ConnectCarolina, and you have records prior to the Fall 2010 term, additional time is needed for validation of your student record. Please allow processing time if you are ordering your transcript to meet a time sensitive deadline. On average, your transcript order will be processed between one to three business days.

  • If you have records prior to the Fall 2010 term, but have ordered a transcript since 2011, your transcript should be processed in a shorter period of time.
  • If you do not have any records prior to Fall 2010 term, validation is not needed on your student record, and your transcript request will be processed sooner.

You will receive an email notification when your transcript request has been processed, is ready for pick-up in our office, or is available to be retrieved online for PDF requests. If it has been more than 3 business days and you need to check on the status of your order, please feel free to email us at transcript@unc.edu.

I don’t need an official transcript. Is there a way to access an unofficial transcript?

Yes. Current students may click here for instructions on accessing their internal (unofficial) transcript from their Student Center. Former students and alumni can also access their internal transcript form their Student Center by first creating a Guest ID. Those instructions are listed here.

How can I attach a document to my order?

If you are required to send a document along with your transcript(s) – such as the transcript-matching forms required by centralized application services (AMCAS, LSAC, PharmCAS, etc.) – the document(s) should be received as an attachment to your order to send with your transcript(s).

You can upload the document(s) via the “Attach Additional Documents” option that will appear on the “Enter Recipient Details” screen of your order. You will also have the options to fax or mail the attachment to Credentials, Inc. along with the attachment form.

If you need to send an attachment with an order going to an on-campus box for the purpose or admissions or scholarship application, you will need to fax, mail or email the attachment to the Office of the University Registrar directly. You will receive the instructions when you place the order.

Important: The document attachment option is available for all orders with the exception of the hold for pick-up orders.  If you need to send an attachment with an order you are picking up from our office, you would mail it along with the sealed transcript envelope.

How do I send a transcript to an on campus destination?

If you wish to order an official transcript to be sent to an on-campus box # (requesting your transcript be sent to a UNC-CH admissions office for the purpose of applying or to a program or for the purpose of applying for a scholarship), the $7 cost of your transcript itself will be waived during the ordering process.

On the “Select Recipient 1 Type” screen of your order, select “College or University,” select “NORTH CAROLINA” from the table of U.S. states/territories that will pop up, and then hit “Next” at the bottom.

Then, on the “Searching for Recipient 1 in NORTH CAROLINA” screen, start typing in “university of north carolina at chapel hill” and it should appear as one of the options in the box below.

After you click on its listing in the box, you will be presented with an “Available Recipients Table” containing the various campus-box addresses for which we are authorized to waive the $7 transcript fee for the above reasons, and you can select the one yours should go to.

On the “Your Order Summary” page that will show directly before you submit your order, you should then see “$0.00″ listed in the “School Transcript Charges” line.

If you need to submit a form with an on-campus box # order, you will have the option of submitting your attachment via email, fax or mail to the Office of the University Registrar directly.

Can you send my transcript(s) electronically?

Yes; electronic PDF transcripts are now one of the formats we offer through our online transcript-ordering process.

Current Students – Please see http://registrar.unc.edu/academic-services/transcripts-certifications/order-a-transcript/how-to-order-an-official-transcript/ordering-an-official-transcript-for-current-students/ for information on how the ordering process works for current students.

Alumni and Former Students – Please see http://registrar.unc.edu/academic-services/transcripts-certifications/order-a-transcript/how-to-order-an-official-transcript/ordering-an-official-transcript-for-alumni-and-former-students/ for how it works for alumni/former students.

How long will my electronic transcript be accessible?

When you order an electronic transcript for yourself or any other Third Party Recipient, you will have 30 days to access the Credentials Solutions website and view your transcript. Once you first access the file, you have 2 business days to download and save the file before Credentials Solutions deletes it.

When you order an electronic transcript to be sent to another school, the receiving school has 30 days to open the transcript. Once the school opens and accesses the transcript for the first time, they will have 25 days to download and save your transcript. After 25 days have passed, your transcript will be deleted.

Can someone else pick up my transcript for me?

Yes.  If it is necessary for someone else to pick up a transcript for a student/alumnus/alumna, we must have authorization directly from the student/alumnus/alumna prior to pick up. You can include this authorization on your order by specifying the first and last name of the person picking it up in the “Pickup by” field on the “Pick-Up Information” screen.

When the person comes to our office, we will also need to see a current photo ID for him/her before we can release your transcript.

Has my transcript request been processed?

When your order is processed, you will receive a confirmation email from Credentials Inc. at the email address you included with your order. You will also receive emails when you first place the order, and then when the order is authorized (or if you are required to send in a signed authorization form). Credentials Inc. also offers the option of receiving the transcript order status updates via text message.

If there is a hold on my account, will my transcript be released?

If there is a hold on your account which prevents transcript release, you will notified after you place your transcript order.Once you rectify the hold on your account, your transcript will be automatically processed and released.

Important: You can view any holds on your account using your Student Center or Alumni Center in ConnectCarolina.

Do I have to pay for a transcript being sent to an on-campus box for the purpose of applying/reapplying to a program, applying for a scholarship or advising purposes?

We are able to waive the $7 transcript fee for transcripts that are being sent to an on-campus box for these types of purposes. You will still be responsible for the $2.20 processing fee and the $1.75 paper shipping fee.

What does an official transcript look like?

Official transcripts are printed on University transcript paper and include the Registrar’s signature and University Seal. Official transcripts issued directly to students/alumni are in a sealed envelope with the Registrar’s signature across the back flap.

Can I request a transcript in person?

In order to best manage our heavy volume of transcript requests and keep our processes efficient, we cannot guarantee the processing of on demand orders when coming in person to our office. If you wish to come in person to place your order at our kiosk, we will be happy to help you walk through the ordering process. The processing time for your order, however, will remain 1-3 business days (on average).

I am an employer, and I have doubts on the authenticity of an applicant’s transcript. What actions do I take in this situation?

You may call the Office of the University Registrar at 919-962-3954 for any questions related to the authenticity of transcripts.

I’m planning to do a Study Abroad program, and they need a transcript. What do I need to do?

For students applying to a Study Abroad program requiring an official UNC-Chapel Hill transcript, the Study Abroad office requires that you order an official transcript issued to yourself, and include that with your application.

Important: The Study Abroad office will not take transcripts sent directly to their office from the Registrar’s Office for this purpose.

See instructions for online ordering. To determine if your Study Abroad application requires an official UNC-Chapel Hill transcript, check your application checklist.

The transcript order form is requiring a SSN, but I do not have a valid SSN. What do I use to complete my order?

We require a SSN to be entered when placing a transcript order directly to the Credentials Inc. ordering link to use that as a field for validating we have the correct student record before releasing a transcript. If we have any questions about the criteria matching on an order, we’ll manually review that order and reach out to the requestor with any issues. For our International students that do not have a valid SSN, please use 111-22-3333.

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Certificates FAQs

How can I obtain an Enrollment Certification?

Go to the enrollment certification page and follow the instructions.

How do I get a Dean’s Certification? What is it good for?

We verify academic eligibility.

The Dean of Students, who certifies disciplinary action, should be contacted for certification of academic and disciplinary eligibility. Law schools most often request these certifications.

DIPLOMAS AND GRADUATION FAQs

If you did not find your answer here, email the Records team for assistance.  Include your name, PID and home mailing address in your email.

A hold on my account prevented the release of my diploma at graduation.  The hold has been removed.  When can I expect to receive my diploma?

Contact our office to let us know that the hold has been cleared.  The easiest way is to send an email, including your PID and current address information, to the Records team.

I received my diploma but it doesn’t mention my minor. Should my minor be listed on my diploma?

Minors are not included on diplomas; however, all majors and all minors will be listed on your transcript.

When are diplomas distributed?

Visit the Diploma Distribution page for more information.

I’ve moved and haven’t received my diploma. How can I find out where it was sent?

It is your responsibility to make sure that the home address listed on your ConnectCarolina account when you graduate is where your diploma should be sent.

Important: Diplomas will not be forwarded by the Post Office.

If you expect to move after graduation, update your home address before you leave town by following the instructions on the Diploma Distribution page. If your diploma has already been mailed, it might be returned to our office, but it might not. If it is returned, we are happy to send it to your new address (if you have one listed) or keep it here until you contact us. If it is not returned, you will be responsible for ordering a replacement copy.

It’s been several weeks since I graduated and my diploma hasn’t arrived. What should I do?

Check the Diploma Distribution page to see when you should expect your diploma to arrive and what to do if you have moved.

How may I request a replacement diploma?

Replacement diploma orders are submitted at the end of each month and take 3-4 weeks to return from the vendor.

A student who would like to order a duplicate diploma should complete and submit a Replacement Diploma Order Form with all the pertinent information.

Important: Only the student him/herself may order a duplicate diploma.

There is a wrong/misspelled name on my diploma. What should I do to fix this?

Diplomas are printed with a graduate’s full legal name as it appears in ConnectCarolina.

Each term there is a deadline for making name changes which will be reflected on diplomas. It is each student’s responsibility to check that their full legal name is correct in ConnectCarolina by the deadline.

If the name on a graduate’s diploma is incorrect but does reflect the full legal name as listed in ConnectCarolina at the stated deadline, the student will need to request a name change, after which they may pay for a new diploma by completing and submitting a Replacement Diploma Order Form.

If the name is incorrect on the diploma because of an error by our office, the incorrect diploma can be returned for a free replacement.

Contact the Records section for further instructions.

Where may I find details of UNC-CH’s Commencement Ceremony?

For specific details concerning Commencement, refer to the
UNC Commencement website.

How do I apply for graduation??

Each term, eligible students may apply for graduation through their ConnectCarolina account beginning the first day of class.

On the Academics tab, select “Apply for Graduation” from the drop-down box and click the arrow.  if this option is not available, you should contact your academic advisor to confirm that you are eligible to graduate.

I am applying for a visa and need to submit verification of my degree. What should I do if my diploma hasn’t arrived yet?

A Proof of Awarded Degree is often accepted in place of a diploma to verify educational credentials. If you need this letter as part of your documentation for overseas work or study, use the Comments box at the bottom of the form to request that the letter be certified and notarized.

You may also be asked to obtain an apostille, which is an additional authentication provided by the State of North Carolina. The NC Dept of the Secretary of State will only process an apostille if the document has been certified/notarized by the granting institution, so you will want to request that first. Then follow the instructions for obtaining an apostille.

Note that, while our office is happy to certify/notarize your Proof of Awarded Degree letter, we cannot be responsible for submitting payments or other supporting documentation. You will need to make those and all other arrangements directly with the office of the NC Secretary of State.

What is the size of a diploma?

UNC diplomas measure 11 ½” x 14.” Custom designed frames for this size may be purchased from the UNC Student Store. Certificates for University certificate programs measure 8 ½” x 11.”

How will my name appear on my diploma?

Your diploma will be printed with the full legal name as listed on your ConnectCarolina account.You confirmed this information during the Apply for Graduation process and can check the name to be used through your Student Center in ConnectCarolina.

To check the name to be used on your diploma:

  1. Go to the ConnectCarolina Portal at http://connectcarolina.unc.edu.
  2. Login to the ConnectCarolina Student Center by clicking on the “Login to Student Center” button and entering your onyen and password.
  3. Click the Home link at the top right of the page.
  4. Locate the General Links area
  5. Select the Update Personal Information link on the left side

Your full legal name will be listed.  If this is not the name that appears on your driver’s license or passport, bring your documentation to the Registrar’s Office to process a name change.

Important: Changes to your full legal name MUST be processed through the Registrar’s Office.

Be sure to do this before the stated deadlines for name changes so that your name will be correct in the Commencement Program as well as on your diploma.

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Veteran Affairs

How do I apply for admission to UNC Chapel Hill?

You must apply through the appropriate UNC Admissions Office.

Prospective undergraduate students may find information and application at: http://www.admissions.unc.edu/.

Prospective graduate students, visit: http://gradschool.unc.edu/.

How do I find out what VA benefits I might qualify for or if I have any VA benefits remaining?

Contact the Department of Veteran Affairs at 1-888-442-4551 or visit their website at www.gibill.va.gov

How long does it take to begin receiving benefits after they have been initiated and enrollment certification (22-1999) has been electronically sent to the VA?

New applicants should expect to receive their first check 8–12 weeks from the time the enrollment certification is sent.

You will be paid retroactively from the first day of class. It is imperative that you notify the VA Certifying Official of any changes to your enrollment information (i.e. changes to schedule, including adding, dropping or withdrawals)

What do I need to do each semester to continue receiving VA benefits?

Complete and submit the UNC-CH Veteran Educational Benefits Enrollment Data Form once you’ve officially registered for classes.

Will I qualify for instate tuition?

Visit our residency information link here..

Applications for residency are sent to the appropriate Admissions Office.

Can I get a tutor?

Eligible veterans who have a course deficiency may be eligible to receive reimbursement for payment to a tutor for individual tutoring. Visit the VA website at www.gibill.va.gov for more information and to obtain the Application and Enrollment Certification for Individualized Tutorial Assistance (VA Form 22-1990t).

Free Tutorial Assistance is offered for many courses through the Learning Center located on campus. Please visit their website at http://learningcenter.unc.edu and if you still have specific questions or need guidance finding the appropriate tutor, please contact their office by calling (919) 962-6389 or send an email to cp@unc.edu.

Do VA benefits affect Financial Aid?

Yes, VA benefits must be reported and may be calculated in award packages. For further information, contact the UNC-CH Office of Scholarships and Student Aid at 919-962-8396.

Transfer Students

If you are a transfer student and have used VA benefits at your previous university and would like to continue receiving the same benefits at UNC CH, you don’t need to reapply, you may submit a change of place of training form 22-1995 or 22-5495 (if you are a Ch. 35 dependent).

Dependents of Veterans

If you are a dependent of a veteran and will be receiving benefits under the Chapter 33 Post 9-11 transfer option, submit your VA certificate of eligibility or a copy of your 1990E application.

For step by step instructions regarding the transfer process.

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Grade Reporting

How can I save my work without submitting the grade roster change?

Faculty can save their work at any time during this process provided they do not set the grade change request status to “Approved”.

In these cases, the “Request Status” column will read “Saved”, which indicates the grade change request has been saved but not submitted. Once a faculty member sets a permanent grade change request to “Approved” status and hits save, this will initiate the workflow for the grade request approval process.

How do I make a second permanent grade change?

If an error was made when submitting a grade change request, a second request can be initiated.

A Revise column will appear after a grade change has been posted for a student. Click “Revise” to re-open the grade change fields and follow the usual procedure for initiating a permanent grade change request.

How do I Award a Grade to students who do not appear on the grade roster?

If a student was added to a class after the grade roster was generated (on a post-semester drop/add form), their PID will not appear on the posted grade roster. When a grade change is needed for such students, click the “Update Roster” button at the bottom of the page. All students who were enrolled after the grade roster was generated will appear. Select the appropriate PID and the student will be added to the grade roster. Follow the normal procedure to initiate a grade change request.

NOTE: If a student’s PID is not listed when you click “Update Roster,” the student has not been added to the course. Contact the student’s undergraduate academic advisor or graduate program for assistance.

How do I enter grade changes for multiple students on a grade roster at the same time?

Yes. An instructor can enter multiple grade changes on a grade roster, including both permanent grade change requests and temporary grade changes. Remember that the status of the request must be set to “Approved” in order to initiate the request:

  • For permanent grade change requests, clicking “Save” will initiate the approval workflow process for all permanent grade change requests on the roster with “Approved” status.
  • For temporary grade changes, clicking “Post Change of Temporary Grade” will submit/post grade changes for all temporary grade change requests on the roster with “Approved” status.

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