If a student is claimed as a dependent on his/her parent’s federal income tax return, either of the student’s parents may obtain access to the student’s education records without the student’s prior written consent. To be eligible to receive information under this section, the parent must complete a “Parent(s) Certification of Student’s Dependent Status for Federal Income Tax Purposes” and submit it to the Office of the University Registrar along with a copy of his/her federal income tax return for the tax year in question.
Because tax dependency can change from year to year, parents who wish to establish eligibility to receive information from their student’s education records must complete a new certification and submit their most recent federal tax returns each year. When the Office of the University Registrar receives a completed certification and attachment, it images the documents and indexes them so they can be retrieved.
University employees in other offices who receive requests for student information from parents call the Office of the University Registrar to verify that the parents are legally qualified to receive the information. Upon request the Office of the University Registrar will send a copy of the imaged form to the requesting department for its files.