Impacts of a Withdrawal

An official withdrawal occurs when you, as an enrolled student, decide you must drop all classes and leave the University in a given term after the term begins. If you must leave, you are required to notify the University through the withdrawal process and then cease attendance in all classes and/or academic activities. All students will be responsible for the tuition and fee charges associated with the class(es) and other charges related to attending the University.

Important: If you have questions, please contact your Academic Advisor or Academic Dean’s Office.

Financial Impacts of Withdrawal

• If you are receiving any type of financial aid, contact the Office of Scholarships & Student Aid to discuss the questions about the impact this withdrawal will have on your financial aid obligations. Please click herefor more information about the withdrawal policy.
  Important: Federal regulations and University policy may require that you repay a portion of the funds you received. Your financial aid will be prorated according to your date of withdrawal and funds credited to your student account will be adjusted. This adjustment may create an outstanding balance on your student account that you will be required to pay.
• To understand the impact your withdrawal will have on your student account please contact the University Cashier.
  • Based on the date of your withdrawal, you may receive a prorated refund of a portion of your tuition and fees.
  • You are responsible for the complete payment of all charges on your student account, including tuition, fees, housing, library fines, dining plans, and more. Click here for more information.
  • If you received a student loan or TEACH grant, you will need to complete loan/TEACH grant exit counseling.
• If you are a graduate student, your tuition, assistantship and fellowship support may be impacted by your withdrawal. Please refer to the Graduate School Handbook for more information.
• If you are living in campus housing, you are responsible for prorated housing charges until your move out day which will be determined by/worked out in conjunction with Housing and Residential Education. Please contact Housing & Residential Education.
• If you receive Veterans Benefits, you may be required to repay all or a portion of the tuition benefits you have received for this term. Please contact the VA Benefit Administrator.
• If you redeem a CCI laptop grant and leave UNC Chapel Hill before graduating you will be required to either return the computer you received or repay a prorated amount of the grant you received. You can return your laptop to the ITS Response Center to fulfill your requirement. Hours and location can be found here. Or you can mail your computer along with all the parts and accessories to:
  UNC – CCI Program
  111 Airport Dr., Computer Repair Center
  Campus Box 1120
  Chapel Hill, NC 27599-1120
  We highly recommend you insure and track your computer shipment. To request your prorated laptop grant repayment amount or to setup a repayment plan please create a help ticket to CCI with your request.

Academic Impacts of Withdrawal — Undergraduate Students

Grade Input from Instructors

 Are grades required?

For a fall or spring term:

• If you withdraw during the first 8 weeks of class (i.e. before the drop deadline), grades are not required for any of your classes.
• If you withdraw after the drop deadline and are a full-time degree seeking student enrolled in 6 or more credit hours, you are required to obtain grade input for every class in which you are enrolled.
• Obtain and attach Instructor Grade Input forms from each faculty member to your withdrawal request.
  See Withdraw Process for detailed instructions.
• If you receive less than six hours of F grades, the failing grades will not be recorded on your transcript and the semester will not count as one of your eight semesters in residence.
• If you receive six or more hours of F grades, the failing grades will be recorded on your transcript and the semester will count as one of your eight semesters in residence, in accordance with academic policy.

Note: In all cases, your transcript will reflect your withdrawal and the official withdrawal date.

For a summer term:

• If you are enrolled in less than 5 credit hours, grades are not required for any of your classes.
• If you are enrolled in 5 or more credit hours, you are required to obtain grade input for every class in which you are enrolled.
• Obtain and attach Instructor Grade Input forms from each faculty member to your withdrawal request.
  See Withdraw Process for detailed instructions.
• If you receive less than five hours of F grades, the failing grades will not be recorded on your transcript and the semester will not count as one of your eight semesters in residence.
• If you receive five or more hours of F grades, the failing grades will be recorded on your transcript.

Note: In all cases, your transcript will reflect your withdrawal and the official withdrawal date.

Academic Impacts of Withdrawal — Graduate Students

Grade Input from Instructors

If you are enrolled in a degree-seeking graduate program you are required to obtain grade input for every class in which you are enrolled.

• Obtain and attach Instructor Grade Input forms from each faculty member to your withdrawal request.
  See Withdraw Process for detailed instructions.
• If at the time of withdrawal the student is failing any course, a grade of F is assigned to the student’s permanent record and the student becomes ineligible to continue at the University.
• Contact your Academic Dean’s Office to discuss the impact this withdrawal will have on your academic status, or to schedule an in-person consultation as needed.

Note: In all cases, your transcript will reflect your withdrawal and the official withdrawal date.

Academic Impacts of withdrawal — PhamD, JD, MD, DDS and Friday Center Students

Grades are not required for any of your classes.

Contact your Academic Dean’s Office to discuss the impact this withdrawal will have on your academic status, or to schedule an in-person consultation as needed.

Note: In all cases, your transcript will reflect your withdrawal and the official withdrawal date.

Campus Service Impacts of Withdrawal

• If you are an international student, your withdrawal may affect your student immigration status, your option of remaining in the US, and future registrations. Contact the International Student & Scholar Services well in advance of processing a withdrawal request.
• If you are living in campus housing, you are responsible for prorated housing charges until your move out day. Contact Housing & Residential Education.
• If you receive Veterans Benefits, you may be required to repay all or a portion of the tuition benefits you have received for this term. Please contact the VA Benefit Administrator.
• If you have the Mandatory Student Health Insurance, please contact Campus Health Services for information on your insurance coverage.
• If you have books or other materials from a campus library, you may be assessed fines if those materials are not returned by their due date. Contact the appropriate University Library.
• Upon the processing of your Withdrawal request, your One Card will be deactivated for use at campus dining, student stores, campus recreation and more. Contact the One Card office.
• If you purchased a campus parking permit, you will need to return the permit to Public Safety Parking Services to obtain a prorated refund.  It is unlawful to transfer, sell or gift the permit to anyone.  Contact Parking Services.]