The following explains the steps for enrolling Robertson Scholars in courses at Duke University.
A guiding principle will be that the host campus treats the visiting Robertson Scholars students as if they were regular degree students throughout their four years. These students are taking courses on both campuses because it is a requirement for the scholarship that is imposed by the institutions.
- The UNC student should follow the policies and approval process and complete a Robertson Scholars Cross Campus Course Approval Form. The purpose of the form is to confirm that this student is a Robertson Scholar, establish the number of hours the student intends to enroll for at the other institution, and indicate that the course selection is approved by the adviser and Dean for the student’s program.
- The completed form will be faxed to the UNC-Chapel Hill Office of the University Registrar by the student’s Dean’s Office.
- The Office of the University Registrar at UNC will enter an assigned ROBT course on the student’s term record to indicate the credit hours of coursework to be taken at Duke. The student must indicate the correct Duke course credits in order for the UNC office to enter the correct UNC credit hours for the assigned ROBT course. There is no limit (other than the student’s overall credit limit) on the number of courses that can be taken in a semester.
- The Duke University Registrar’s Office sets up a term record for the student and notifies the student via email of their enrollment appointment and procedures for enrolling at Duke.
- The student uses the Duke registration system and enrolls themselves in the course or courses.
- See the 2015 UNC Scholar Cross-Campus Approval Form for specific instructions on policy and procedures.
- The student record is activated in the UNC Chapel Hill student system using the quick admit process. The student is admitted as a Visitor (VISUG) and with a major of Robertson Scholar (NDUGROBT).
- A term record is created and registration appointment time is assigned according to their classification.
- The student is sent notification via email of their enrollment appointment, and procedures for enrolling at UNC Chapel Hill.
- All Duke Robertson students are to be granted full access to UNC activities as if they were full time enrolled UNC students whether or not they are actually enrolled in UNC courses. To accomplish this, all Duke Robertson students will be enrolled every semester in a UNC placeholder course (ROBT 102) for zero credit hours and their student record will reflect the Robertson Student Group (RBSC). This will allow all Duke Robertson Scholars to be reported as active students for purposes of the UNC1 Card, athletic events, and libraries.
- A student taking a course through cross campus registration will be graded in the course in accordance with the grading system of the institution where the course is taken and converted in accordance to the grading system of the home institution. The identification of the institution and course will be in the space where the descriptive title is normally shown.
- The visited institution will forward the grades of the visiting students to the home institution at the end of the semester.
- UNC students can not elect to be graded Pass/Fail unless the course is offered only as a Pass/Fail course. Students are limited to enrolling in two Duke courses with Pass/Fail grading for their entire undergraduate program.