Grade Change Requests for Permanent Grades – Department Approver Steps

The Grade Change Request for permanent grades workflow is a three-step process:

1. The Primary Instructor initiates permanent grade change request.
2. The Department Approver approves permanent grade change request.
3. The Dean/Designate approves/submits permanent grade change.

The designated Department Approver reviews and approves/rejects all permanent grade change requests initiated by primary instructors under the Department Approver’s supervision.

1. Go to Curriculum Management > Grading > Grade Change Request Inbox

• The Grade Change Request Inbox displays a list of initiated grade change requests in a class/subject.

2. Use Search Options to narrow results and locate specific requests
Note: To view all grade changes assigned to you it is recommended to simply click to use the default entries and select the Search button.

• Additional search options can be used to view grade change requests in a department or school.

3. Click the Search button

All initiated Grade Change Requests matching the search criteria will display.

4. Set the Request Action to ‘Approve‘ or ‘Reject’ as appropriate

5. Click the Save button at the bottom of the page

This concludes Step 2 and completes the Department Approver function in the Permanent Grade Change workflow

Next Steps

• Approved – Once a grade change request is set to “Approved” and saved, an email is generated to the Dean/Designate (the final step in the Grade Change Request workflow).Below is a sample of the email that is generated to the School Dean:
  

• Rejected – Once a grade change request is set to “Rejected” and saved, the grade roster – Request Status column will be updated to “Department Chair Rejected’ for the primary instructor to review.

• The rejection of the grade change request will also be reflected on the Grade Change History page