Curriculum Information Management

Curriculum Information Management

CourseLeaf Curriculum Information Management (CIM)

CourseLeaf Curriculum Information Management (CIM) takes the entire curriculum process online, integrates, and builds on the CourseLeaf Catalog software (CAT) to provide a comprehensive Curriculum and Catalog product. CIM Course Approval is tightly integrated with the University Catalog and ConnectCarolina.

The CIM module will import course information from ConnectCarolina, provide customized pre-populated forms for campus users (e.g., faculty, administrative staff) automatically create workflow, identity all affected courses by the proposed change, track edits and comments, report on status, generate customized PDF files on demand for committee meetings, and assist in automatically updating ConnectCarolina at the end of the process. The CourseLeaf Catalog software (CAT) will then automatically update the next University Catalog with the approved ConnectCarolina course data.

All course updates are submitted in CIM:

  • Propose a new course
  • Edit an active course
  • Deactivate a course

Looking to make changes to your scheduled course(s)?

The OUR Scheduling team handles all course scheduling-specific matters including, but not limited to, reserve capacity application on the section-level, scheduling of class sections (i.e. meeting patterns), and classroom selection. Their team can be reached directly via email at scheduling_office@registrar.unc.edu or submission of the following form.

Classroom Scheduling Request Form

Reserve Capacity Maintenance

Need to request the creation of a reserve capacity or report an issue with an existing reserve capacity? Please complete our Reserve Capacity Request Form!

Reserve Capacity Request Form

Workflow Updates

CIM utilizes workflow technology that allow course requests to move sequentially from submitter through the approval process. Currently, UNC allows four options for departmental workflow in CIM. 

Department workflow options for CIM

Option 1:
The Instructor/Faculty submits the CIM form, which will go through the appropriate workflow. The form will need approval from the Department Chair (or School Dean) and, if required, by the College/School. Finally, the CIM form is approved by the Registrar’s Office.

Option 2:
The Instructor/Faculty submits the CIM form, which will go through the appropriate workflow. The form will need approval from the Student Services Manager(s), the Department Chair (or School Dean) and, if required, by the College/School. Finally, the CIM form is approved by the Registrar’s Office.

Option 3:
The Instructor/Faculty submits the CIM form, which will go through the appropriate workflow. The form will need approval from the Department Curriculum Committee (GRAD and UGRAD), the Department Chair (or School Dean) and, if required, by the College/School. Finally, the CIM form is approved by the Registrar’s Office.

Option 4:
The Instructor/Faculty submits the CIM form, which will go through the appropriate workflow. The form will need approval from the Student Services Manager(s), the Department Curriculum Committee (GRAD and UGRAD), the Department Chair (or School Dean) and, if required, by the College/School. Finally, the CIM form is approved by the Registrar’s Office.

To add, remove or update members of your department workflow, complete the CIM & CAT User Update Request Form.

An extensive list of CIM & CAT users can be found on CIM and CAT Roles.

CIM Faculty Login

  1. To access CIM Courses and CIM Programs, login to ConnectCarolina.
  2. Navigate to “My Schedule” in your Faculty Portal.
  3. Click on the link CIM: Propose or Revise a Course.

Click on the link CIM: Propose or Revise a Course link

CIM Staff Login

Log in with your UNC Onyen and Password.

CIM Courses

CIM Programs

Course Submission Guidelines

The guidelines and deadlines detailed in the links below are intended to meet the annual publication and update cycles for the University’s course catalog and general catalog.

Course changes, including course revisions and new course requests, will only be accepted until the course schedule is posted (for undergraduate courses) and the registration open date (for graduate courses) for any given term.

Course Submission Deadlines

October 1, 2024: Deadline for new undergraduate courses to be offered in the summer 2024 or fall 2024 term. Approved proposals will appear in ConnectCarolina with a summer 2024 or fall 2024 effective date. They will not appear in the Catalog until the next edition is published on June 1.
February 1, 2025: Undergraduate curriculum deadline for programs (majors and minors). Approved proposals will appear in the next Catalog with a Fall 2024 effective date.
April 1, 2025: Deadline for new undergraduate course proposals to be offered in the Spring 2025 term. Approved proposals will appear in ConnectCarolina with a Spring 2025 effective date. They will not appear in the Catalog until the next edition is published on June 1.
January 15: Graduate curriculum deadline for courses. Approved proposals will appear in the next Catalog with a Fall effective date.

Once students are enrolled in a course, further changes are not allowed due to the impact on students, billing, and course enrollment policies.

Exceptions

Any exceptions to the guidelines and deadlines posted below will require chair’s approval and justification and will only be allowed for exceptional circumstances.

Special Courses & Attributes

Our team is responsible for maintaining these attributes within ConnectCarolina once reviewed by the approving office for each attribute.

Curriculum Revisions

For graduate programs in The Graduate School there is an annual January 15 deadline for all requests to add, revise, or inactivate courses for the upcoming academic year(i.e., next year’s fall, spring, and summer terms). The annual January 15 deadline for course changes assures that they will be included in the next year’s edition of the University Catalog.

  • Course requests can be submitted after January 15 and will be reviewed as efficiently as possible. However, they may not be posted to the ConnectCarolina course catalog in time to be scheduled for an upcoming semester and may not be included in the University Catalog until the following year.  Please see the CIM Deadline Calendar for firm deadlines on course changes.
  • Programs wishing to make non-course related curriculum changes should contact The Graduate School (Stephanie Schmitt) to determine an appropriate timeline for review and approval. Substantial curriculum changes will be reviewed by the Academic Policy Committee of The Graduate School, including revising core curricular requirements, adding new tracks or concentrations, and revising or creating new thesis substitutes.

For undergraduate programs in the College of Arts and Sciences there is an annual October 15 deadline for curriculum changes and all requests to add, revise, or inactivate courses. Program changes, including revisions to course lists that satisfy requirements for majors and minors, should be submitted in the form of a letter signed by the chair and addressed to the Administrative Boards of the College of Arts and Sciences and the General College. Attached to the letter should be a draft of the text that would appear, if approved, in the next edition of the University Catalog. For additional information contact Nick Siedentop. Undergraduate programs housed in professional schools are not required to submit curriculum changes to the Administrative Boards of the General College and College of Arts and Sciences.

  • The annual October 15 deadline for course changes assures that they will be included in the next year’s edition of the University Catalog. Course requests can be submitted after October 15 and will be reviewed as efficiently as possible. However, they may not be posted to the ConnectCarolina course catalog in time to be scheduled for an upcoming semester and may not be included in the Bulletin until the following year.  Please see the CIM Deadline Calendar for firm deadlines on course changes.
  • The October 15 deadline for course changes also applies to those units in schools other than the College of Arts and Sciences that list courses in the University Catalog.
  • Effective dates are important. New course requests can only be submitted for a future, not a current or past, term. Requests to establish new courses that are submitted by October 15 can show an effective term for the following spring, summer, or fall semester.
  • Requests to revise or inactivate an existing course must show an effective date for the following fall term. Requests to revise courses that won’t be taught until spring should also show an effective date representing the fall term prior to that spring. Revisions cannot become effective in mid-year for two reasons. First, we want to keep our publications in sync with ConnectCarolina. Second, we want to avoid having students encounter different requirements for the same course in the same academic year. The only exceptions to changing course requirements in mid-year are for changes mandated by accreditation or licensure agencies.
  • Any submissions that include requests to add, revise, or delete General Education designations must be reviewed by the Curriculum Committee of the Administrative Boards of the General College and College of Arts and Sciences. These requests also must meet the October 15 submission deadline to ensure appropriate review before Curriculum Committee meetings end in April.

Guides to CIM

The CIM system is very user-friendly with many built in features to guide you through the form.

 

System Support

Within CIM

  • Hover over the help bubbles CIM Help Bubbleon the form for more information.
  • CIM’s online Help (must be logged in to CIM to access — courseleaf.com/cim/) provides even more assistance

Campus Partners

Program Contacts

Undergraduate: Visit the New Course Proposals resource and contact Nick Siedentop (nick_siedentop@unc.edu) or Jennifer Schwarzkopf (jenschwa@unc.edu).

Graduate: contact Stephanie Schmitt (sschmitt@email.unc.edu).

Professional: email curriculum@registrar.unc.edu.

2024 The University of North Carolina at Chapel Hill