Grade Reporting FAQ

How can I save my work without submitting the grade roster change?

Faculty can save their work at any time during this process provided they do not set the grade change request status to “Approved”.

In these cases, the “Request Status” column will read “Saved”, which indicates the grade change request has been saved but not submitted. Once a faculty member sets a permanent grade change request to “Approved” status and hits save, this will initiate the workflow for the grade request approval process.

How do I make a second permanent grade change?

If an error was made when submitting a grade change request, a second request can be initiated.

A Revise column will appear after a grade change has been posted for a student. Click “Revise” to re-open the grade change fields and follow the usual procedure for initiating a permanent grade change request.

How do I Award a Grade to students who do not appear on the grade roster?

If a student was added to a class after the grade roster was generated (on a post-semester drop/add form), their PID will not appear on the posted grade roster. When a grade change is needed for such students, click the “Update Roster” button at the bottom of the page. All students who were enrolled after the grade roster was generated will appear. Select the appropriate PID and the student will be added to the grade roster. Follow the normal procedure to initiate a grade change request.

NOTE: If a student’s PID is not listed when you click “Update Roster,” the student has not been added to the course. Contact the student’s undergraduate academic advisor or graduate program for assistance.

How do I enter grade changes for multiple students on a grade roster at the same time?

Yes. An instructor can enter multiple grade changes on a grade roster, including both permanent grade change requests and temporary grade changes. Remember that the status of the request must be set to “Approved” in order to initiate the request:

• For permanent grade change requests, clicking “Save” will initiate the approval workflow process for all permanent grade change requests on the roster with “Approved” status.
• For temporary grade changes, clicking “Post Change of Temporary Grade” will submit/post grade changes for all temporary grade change requests on the roster with “Approved” status.